Notes scattered across five apps with nothing actually connected is exactly the problem that sent me to Capacities, a note-taking and knowledge management app that says it organizes your ideas as connected objects instead of files and folders. Here's what I found exploring the live site and its real pricing page.
Capacities calls itself "a studio for your mind — a home for everything you think, learn, and create." Its own description: "Capacities is a note-taking and knowledge management app that organizes your ideas as connected objects instead of files and folders." Rather than filing notes into folders, Capacities turns everything you care about — a person, a book, a project, an idea — into an "object" with its own structure and properties, connected to everything else. The site states it's "Trusted by 50,000+ knowledge workers" and was "Featured in Fast Company," with a 4.8 Product Hunt rating across 198 reviews and 10,000+ members in its Discord community. It's available free on Mac, Windows, Linux, iOS, and Android.
Every piece of information — a person, book, project, or idea — becomes an object with its own structure and properties, replacing traditional nested folder hierarchies with a connected network of your thoughts.
Backlinks show every connection at a glance, and a "Related Content" feature scans your notes and surfaces places you wrote about something but never explicitly linked — connections you already made, found automatically.
Your daily note acts as a low-friction capture point — write whatever's on your mind with no pressure to organize, then turn thoughts into structured objects later.
The Pro plan adds task management with status and priority in context, an AI assistant, calendar integrations, smart queries, and task actions built directly into your notes.
Even on the free Basic plan, you can save content directly from WhatsApp, Telegram, Twitter, or via email, plus grant others view-only access to your notes.
Capacities emphasizes "Export everything. Always." — full export to standard formats on every plan, so your notes leave with you if you ever stop using the app.
The company states it is "Hosted in Europe. GDPR compliant. Encrypted Servers," with data stored in certified EU data centers, and notes it is funded by users rather than VCs.
On Capacities' live pricing page (with a monthly/yearly toggle, yearly billing showing a 16% discount), three tiers are listed:
Note: pricing on Capacities' site is localized by region/currency — the figures above are exactly what the live pricing page displayed to me. Check the pricing page directly for your local currency and exact conversion.
Capacities is aimed at individual "knowledge workers" — writers, researchers, students, developers, founders, and anyone managing personal knowledge — who are frustrated with traditional files-and-folders note apps and want their notes, meetings, projects, and ideas to connect automatically rather than staying siloed.
Yes — the Capacities Basic plan is free forever, with no credit card required, and includes unlimited spaces, objects, custom object types, and full export.
Yes — the pricing page states a free trial is available for Capacities Pro directly in the app.
Believer includes everything in Pro plus beta access to major new features, and is aimed at supporters who want to directly fund the independent, non-VC-backed team.
Yes — Capacities emphasizes full export to standard formats on every plan, stating "your notes are yours" with no lock-in.
Capacities states it is hosted in Europe, is GDPR compliant, and uses encrypted servers in certified EU data centers.
Capacities takes a genuinely different approach to note-taking — treating everything as a connected "object" instead of a file buried in a folder — and backs it with a free plan generous enough to actually use daily, plus a task manager, AI assistant, and API access once you upgrade to Pro. The EU hosting, GDPR compliance, and no-lock-in export promise make it an easy recommendation for anyone tired of files-and-folders note apps that don't actually connect your thinking. If your notes feel scattered and disconnected, Capacities is worth trying free.
Start free with Capacities and turn your notes into connected objects →
#Capacities #NoteTaking #PKM #KnowledgeManagement #ProductivityApp #SecondBrain
